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HR and Administrative Assistant – Cyrus Hotel

Coury Hospitality

This is a Full-time position in Topeka, KS posted August 18, 2021.

HR Admin/Admin Assistant Department: Administration Reports to: General Manager Status: Non-exempt SUMMARY: Supports the Controller, GM (General Manager) and their teams by completing administrative responsibilities. Duties include organizing, composing and distributing correspondence to both employees and guests. JOB DUTIES: Operational Duties Supports GM by performing administrative functions such as calendar scheduling, correspondence, incoming and outgoing telephone calls, filing, meeting agendas and meeting minutes. Assist the GM in the management of their calendar and communicate their whereabouts as needed. Perform general office duties, such as ordering supplies, distributing mail and paychecks, creating and maintaining files/records. Assist in making reservations or travel arrangements. Serves as a receptionist for the Business Office and, when necessary, other department members, providing assistance to callers, as required. Greets all vendors and guests. Creates Purchase Orders for GM and Engineering. Prepares expense reports and expedites reimbursements. Assist in quality control. Proofs, edits and assures accuracy of all written documentation. Other duties as assigned by the GM or Controller. Human Resources Duties Assist department heads with new hire paperwork, scan and send to Corporate Director of Human Resources in a timely manner. Maintain employee files securely on property. Assist Corporate Director of HR when on property for New Hire Orientation, Benefit enrollments and 401(k) meetings. Assist department heads with maintaining department required State and Federal licensing, i.e. ABLE, insurance, etc. Other duties as assigned by GM or Controller. KNOWLEDGE, SKILLS & ABILITIES: This position will have access to confidential information, and it is imperative that he/she maintain high level of confidentiality at all times. Polished and professional appearance and demeanor in person, online and via phone. Excellent communication skills both written and verbal. Ability to provide customer service that is above and beyond for customer satisfaction and retention. Excellent communication skills both written and verbal. Proficient in MS Excel, Word, PowerPoint; comfortable with learning new software and systems. Highly honed organization skills and strong attention to detail. Ability to handle stressful situations and deadlines. Bilingual and luxury hotel experience a plus but not required. 2 years of experience in the administrative assistance, clerical services, HR/Payroll handling, or related professional area, and/or 2-year degree from an accredited university of Secretarial Studies, Business Administration or Hotel and Restaurant Management. WORK ENVIRONMENT: Requires standing for extended periods, walking, pushing, lifting up to 25 pounds, bending, reaching, stooping, kneeling or crouching.

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